In my last post, I was explaining the importance of planning if you want to create an accessible event. While the planning will provide you the map to guide to the goal, you still need to take action. This is where logistics is weaved into the planning to make the work worthwhile.

There are many points from the start of planning to the event to when the event is finished that accessibility barriers can prop up. Knowing what pieces are needed, how the pieces work together, and ensuring accessibility is still a priority requires the background knowledge and execution skills to manage the logistics.

Let’s look at an example of an activity that could be part of an event. Games. Sounds fun right? Well, it is only fun if one, you can participate, and two, it is a level playing field. When accessibility services are secured, there is an assumption that everyone can participate. However, issues such as timing and language of the game can be a barrier.

Interpreters and captions are close to real time but not as quick as people who do not need those services. If the game involved technologies, is it accessible? Is it as accessible to be as quick as people who do not struggle? The list can go on and on to consider language, understanding, and the need for assistance.

Logistics take the knowledge from planning and incorporate into the actions for the event. Essentially, catch and remove the barriers before it happens. Figure out if it can work and if needed, find alternatives that can work to still make accessibility a priority. Armed with the knowledge of services, environment, and communications, you can develop a to-do list that ensures that access is still possible.